1. Definitions

• “ODGE” refers to ODGE MEDIA Ltd, registered in England and Wales.
• “The Client” is the party commissioning the services.
• “The Project” includes all services and deliverables from pre-production to final output.
• The “Statement of Work” (SOW) sets out the brief, schedule, deliverables, and pricing.

2. Agreement and Scope

• Work is delivered as outlined in the SOW.
• Any changes must be agreed in writing and may affect cost and timelines.
• Invalid clauses do not affect the remaining terms.

3. Client Obligations

• Provide one primary point of contact.
• Supply a clear brief, timely feedback, and approvals.
• Secure permissions for all locations, contributors, and release forms.
• Use ODGE templates if needed but remain responsible for collecting and storing signed documents.

4. Fees and Payment

• Total cost, deposit, and balance are listed in the SOW.
• The deposit is non-refundable and due immediately to confirm the booking.
• The deposit can be applied to a rescheduled project if booked within 30 days.
• The balance may change if the project scope changes.
• The balance is invoiced on the final day of filming or on project completion.
• All non-deposit invoices have a 30-day payment term.
• Deliverables are released once the balance has cleared.
• Extra services such as travel, overtime, and additional edits are chargeable when they fall outside the scope outlined in the SOW.
• Late payments may incur interest.

5. Cancellation and Rescheduling

• Cancellation within 48 hours: 50% of the remaining fee.
• Cancellation within 24 hours: 100% of the remaining fee.
• ODGE may reschedule if conditions are unsafe.
• The client covers any extra costs caused by delays, reshoots, or third-party issues when these arise due to the client’s actions, decisions, or failure to provide required information or access.

6. Production and Delivery

• A filming day is 10 hours including a one-hour lunch break.
• Two rounds of revisions are included.
• Extra revisions or format changes are chargeable.
• Additional deliverables outside the SOW incur extra fees.

7. Ownership, Rights, and Licensing

• ODGE retains all rights until full payment is made.
• Once paid, the client receives usage rights as outlined in the SOW.
• ODGE may use the work in its portfolio unless agreed otherwise.
• Third-party licensing requirements are confirmed in advance.
• Access to raw footage must be pre-agreed and may include fees.

8. Creative Control and Warranties

• Creative direction follows the SOW and any agreed pre-production assets, including but not limited to mood boards, scripts, pitch decks, and storyboards where appropriate.
• Key approvals are required from the client.
• ODGE cannot guarantee outcomes such as increased sales or engagement.

9. Insurance and Liability

• ODGE carries public liability insurance.
• ODGE is not liable for indirect losses or damages beyond the project fee.
• ODGE is not responsible for force majeure or third-party failures.

10. Confidentiality & NDAs

• All confidential information shared for the purpose of delivering the project is protected and only used as required.
• If the project involves sensitive or confidential material, ODGE will review and sign a client-provided NDA when needed.
• Confidential information covered by an NDA or provided during the project will not be shared outside the scope of the work.

11. Indemnity

• The client indemnifies ODGE for any claims, damages, or losses arising from materials, permissions, or information supplied by the client.
• The client agrees to reimburse authorised third-party licensing costs.

12. Credits and Promotion

• ODGE may show the project in its marketing unless agreed otherwise in writing.
• Behind-the-scenes content may be captured and used unless declined.
• Credit to ODGE should be provided where appropriate.

13. Archive Storage

• Footage is stored for 18 months and then deleted.
• Retrieval or extended storage may incur fees.

14. Data Protection

• ODGE complies with UK GDPR and the Data Protection Act 2018.
• Data is processed according to the Privacy Policy.

15. Variation

• We may update these terms at any time.

16. Force Majeure

• ODGE is not liable for delays caused by events outside its control.

17. Governing Law and Jurisdiction

• These terms follow English law.
• Disputes are handled by English courts.

18. Entire Agreement

• These terms and the SOW form the full agreement between ODGE and the Client.
• Acceptance of the quote sent with the SOW confirms agreement to the SOW and these terms.